There are many aspects of an event that you need to get right. Planning an event is complicated and can be very time-consuming. One of the key factors you need to consider is your audio visual needs. Most events are enhanced by careful use of AV technology. So, make sure you get a head start by considering these tips for successfully planning your AV needs and set-up.
1. Be Clear About Your Needs
When you are hiring an Av Company Av Companies you need to make sure that you give a clear brief to the company so that they know exactly what you are looking for. They can therefore plan to manage your AV needs so that you get the exact event you are looking for. Be clear about the number of attendees, your budget, the format, the vision, and the type of equipment you will need.
2. Carry Out a Site Visit
Visit your event location, preferably with your AV provider, so that you can see what you are dealing with and make sure that you factor in any potentially problematic issues. It is a good idea to look at, in particular, access for delivery of equipment, the size of the room, power points, and internet access.
3. Plan Your Sound
One of the factors that people often overlook is the need for effective sound. An event will hardly be successful if no one can hear what is going on. Plan to make sure that all factors of the event are adequately provided for with microphones and speakers.
4. Get Great On-Site Set-Up
Work out with your AV company exactly what they are going to do to help set-up on the day of the event. It is a great idea to get project management support so that you can ensure that the equipment works and is connected. The AV team should check that all items are properly connected and that everyone knows how to work the relevant technology. There should also be support on hand should something go wrong on the day.